1. Policy Statement Safe & Secure Homes Ltd recognizes its legal and moral responsibility to safeguard the health, safety, and welfare of all employees, contractors, visitors, and others affected by its operations. We are committed to achieving the highest standards of health and safety in compliance with all applicable legislation, including the Health and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations 1999, and other relevant statutory provisions.

This policy is integral to our mission of fostering a culture of safety, well-being, and continuous improvement within the workplace. We aim to create a work environment where risks are effectively managed, and all stakeholders are empowered to contribute to maintaining safe working conditions.

2. Policy Objectives The objectives of this policy are to:

• Prevent workplace accidents, injuries, and cases of work-related ill health.
• Foster a culture of shared responsibility for health and safety.
• Ensure compliance with all applicable legal requirements.
• Maintain transparent communication and consultation with employees regarding health and safety issues.
• Provide adequate resources to implement and maintain effective health and safety management systems.

3. Scope of Applicability This policy applies to:

• All employees, regardless of role or tenure.
• Contractors, temporary workers, interns, and visitors to Safe & Secure Homes Ltd’s premises.
• Any activities or operations conducted under the control of Safe & Secure Homes Ltd, whether on-site or off-site.

4. Legal Responsibilities and Framework

• Employer Responsibilities: As the employer, Safe & Secure Homes Ltd is legally obliged to:
  • Ensure, so far as is reasonably practicable, the health, safety, and welfare of employees.
  • Conduct regular risk assessments and implement control measures to mitigate identified hazards.
  • Provide safe systems of work, equipment, and training.
  • Establish clear channels of communication regarding health and safety matters.
• Employee Responsibilities: Employees are legally required to:
  • Take reasonable care for their own health and safety and that of others who may be affected by their acts or omissions.
  • Cooperate fully with management to ensure compliance with statutory obligations.
  • Immediately report hazards, near-misses, and incidents.
• Competent Person(s): Mohammed Din is appointed as the Health and Safety Manager at Safe & Secure Homes Ltd. Mohammed Din will act as the competent person responsible for providing expert advice, conducting risk assessments, implementing health and safety measures, and ensuring compliance with all statutory obligations.

5. Risk Assessments and Hazard Control Risk assessments shall be conducted to identify, evaluate, and control workplace hazards. This includes:

• Regular assessments of office environments to address hazards such as electrical equipment, ergonomic issues, fire safety, and slips, trips, and falls.
• Implementation of proportionate and effective control measures to mitigate risks.
• Documentation and periodic review of all risk assessments to ensure continued relevance and effectiveness.

6. Office Safety Measures

• Ergonomics: All workstations must be designed to reduce strain and prevent musculoskeletal disorders. Adjustable chairs, proper screen heights, and regular breaks from screens are essential.
• Electrical Safety: Electrical equipment shall be PAT tested as required. Faulty or damaged equipment must be reported and taken out of service immediately.
• Fire Safety: Fire risk assessments will be conducted in accordance with the Regulatory Reform (Fire Safety) Order 2005. Fire extinguishers, alarms, and evacuation routes must be maintained and checked regularly.
• Housekeeping: Walkways, corridors, and emergency exits must be kept free of obstructions at all times.

7. Emergency Preparedness Emergency procedures, including fire evacuation plans, shall be established and reviewed regularly. Key measures include:

• Clearly marked and accessible emergency exits.
• Designated fire marshals and first aiders.
• Periodic fire drills to ensure all employees are familiar with evacuation procedures.
• Availability of first-aid kits, defibrillators, and other emergency resources.

8. Mental Health and Well-being Recognizing the importance of mental health, Safe & Secure Homes Ltd is committed to:

• Providing access to mental health support services.
• Fostering an inclusive workplace culture that prioritizes employee well-being.
• Offering training to managers and employees on identifying and addressing mental health concerns.

9. Reporting and Investigation of Incidents All workplace incidents must be reported and recorded, including:

• Use of an accident book in compliance with the Social Security (Claims and Payments) Regulations 1979.
• Statutory reporting of injuries, diseases, and dangerous occurrences under RIDDOR 2013.
• Thorough investigation of incidents to identify root causes and prevent recurrence.

10. Training, Information, and Communication

• Health and safety training shall be mandatory for all employees and tailored to specific roles where necessary.
• Ongoing refresher training will be conducted to ensure compliance and reinforce best practices.
• Health and safety updates, including any amendments to this policy, will be communicated promptly through team meetings, emails, and notice boards.

11. Consultation and Participation Safe & Secure Homes Ltd is committed to engaging employees in health and safety matters through:

• Formal consultation mechanisms, such as safety committees.
• Informal channels, such as feedback sessions and anonymous reporting systems.
• Compliance with the Safety Representatives and Safety Committees Regulations 1977 or the Health and Safety (Consultation with Employees) Regulations 1996.

12. Welfare Facilities We will ensure compliance with the Workplace (Health, Safety and Welfare) Regulations 1992 by providing:

• Adequate restroom and handwashing facilities.
• Access to clean drinking water and hygienic kitchen areas.
• Suitable rest areas for employees.

13. Policy Review and Continuous Improvement This policy will be reviewed at least annually or following significant changes in operations, legislation, or other relevant factors. The review process will include feedback from employees and other stakeholders to drive continuous improvement in health and safety practices.